Background:

PHWFF, a nation-wide non-profit 50l (c)(3) organization incorporated in Maryland in 2007, is seeking to fill multiple positions.  PHWFF’s mission is dedicated to the physical and emotional rehabilitation of disabled active duty military service personnel and disabled veterans, through fly fishing and associated activities, including education and outings.  Headquarters is located in La Plata, Maryland, within commuting distance of Washington D.C.

PHWFF’s first program was established at the Walter Reed Army Medical Center in 2005, in collaboration with the National Capital Chapter of Trout Unlimited (TU) and the International Federation of Fly Fishers (IFFF).  Since that time, PHWFF has grown across 21 Regions, encompassing 212 Programs, serving disabled men and women in all 50 States and Germany.  It maintains a small Headquarters Staff of eight (8) full-time personnel assisted by Volunteers, to support the organization’s mission.

PHWFF programs are sponsored by local fly fishing clubs, primarily through TU and IFFF, who sign a Memorandum of Agreement describing the operational and administrative parameters and responsibilities.  Essential to the organization’s success is the ability of Headquarters Staff to work effectively with these sponsoring organizations, as well as the Staffs of Military and Veterans healthcare facilities; the fly fishing community; PHWFF Volunteer Regions and Programs located throughout the country; and PHWFF Donor Base.

To Apply

Interested candidates should submit their resume and cover letter to:  resume@projecthealingwaters.org.  As multiple positions are advertised below, please indicate in your cover letter the position in which you are applying.  Your resume should include relevant experience, educational background, and two to three references.  The closing date for receipt of applications is June 15, 2017. Thank you for your interest the Project Healing Waters Fly Fishing.

Accounting Assistant

Accounting Assistant 
Job Description

Mission

Project Healing Waters Fly Fishing, Inc. (PHWFF) is dedicated to the physical and emotional rehabilitation of disabled active military service personnel and disabled veterans through fly fishing and associated activities including education and outings.

Authority and Responsibility

Project Healing Waters Fly Fishing’s Accounting Assistant represents a part-time position within the Project Healing Waters Fly Fishing organization.  The Accounting Assistant reports to the Controller.  The Accounting Assistant’s main responsibilities include keeping financial records updated, entering accounts payable into accounting software programs (e.g. QuickBooks), preparing reports, and assisting with the reconciliation of credit card accounts.  Ultimately, a successful Accounting Assistant will ensure that the organization’s daily accounting functions run accurately and effectively.

Accounting Assistant: Responsible for providing accounting support to Controller.  Enters daily reimbursements, credit card transactions, and invoices to the general ledger system, ensures files remain complete and maintained, handles accounts payables duties, and assists Controller.

  1. Provides accounting and clerical support to the Controller
  1. Ensures accuracy when preparing and maintaining accounting documents and records
  1. Assists with the reconciliation of all credit card accounts, and others as needed, in a timely manner
  1. Assists with the processing of accounts payable
  1. Compiles and sorts invoices and checks
  1. Matches invoices to orders
  1. Functions in accordance with established standards, procedures, and applicable laws
  1. Contacts volunteers, or other individuals, if required documentation is missing for reimbursement requests

Requirements

  1. Associates Degree or pursuing a BS in accounting or Business Administration
  1. Exceptional written and verbal communication skills
  1. Experience with QuickBooks
  1. Ability to work independently and multitask
  1. Thorough understanding of bookkeeping and accounting procedures
  1. Accuracy and attention to detail
  1. Strong organizational skills and ability to work as part of a widely distributed team
  1. High ethical standards and professionalism
  1. Nonprofit experience preferred

Qualifications

This is an extraordinary opportunity for an individual with limited accounting experience looking to grow and further develop their skills in an expanding non-profit organization. The successful candidate will work closely with the Controller and work collaboratively with a high-performance management team. Specific requirements include:

  1. Minimum Associates Degree in Accounting or Business.
  1. Proven accounting experience, preferably as an Accounts Receivable or Accounts Payable clerk.
  1. Excellence in organizational management with the ability to multitask and meet deadlines.
  1. Excellence in attention to detail.
  1. Competency in MS Office, databases, and accounting software.
  1. Strong written and verbal communication skills.
  1. Ability to perform filing and record keeping tasks.
  1. Passion, humility, integrity, positive attitude, mission-driven, and self-directed.

Evaluation

  1. The Accounting Assistant reports directly to the Controller.
  1. The Controller prepares the Accounting Assistant’s performance evaluation.
  1. The Accounting Assistant’s performance is evaluated annually based upon the performance of assigned requirements and duties.

Approval and Review Dates

The Chief Executive Officer annually reviews all PHWFF Job Descriptions.

Approval Date:  30 March 2017

Review Date:  1 January 2018

Todd S. Desgrosseilliers

Chief Executive Officer

To Apply:

Interested candidates should submit their resume and cover letter to:  resume@projecthealingwaters.org.  As multiple positions are advertised below, please indicate in your cover letter the position in which you are applying.  Your resume should include relevant experience, educational background, and two to three references.  The closing date for receipt of applications is June 15, 2017. Thank you for your interest the Project Healing Waters Fly Fishing.

Assistant Operations Officer

Assistant Operations Officer
Job Description

Mission

Project Healing Waters Fly Fishing, Inc. (PHWFF) is dedicated to the physical and emotional rehabilitation of disabled active military service personnel and disabled veterans through fly fishing and associated activities including education and outings.

Authority and Responsibility

Project Healing Waters’ Assistant Operations Officer represents a full time position within the Project Healing Waters Headquarters organization.  The Assistant Operations Officer reports to the Chief Operations Officer and works directly with the Chief Operations Officer assisting with the management of ongoing organization programmatic operations. The Assistant Operations Officer’s main responsibilities include the following:

  1. Provide operational management support to the PHWFF senior management team
  1. Assist CEO & COO in developing, implementing and managing the operational aspects of the annual budget
  1. Ensure the continued financial viability of PHWFF operational capacity through sound fiscal management
  1. Assist with the coordination and execution of National Destination Trips
  1. Assist with the coordination and execution of National Ambassador Trips
  1. Assist with the coordination and execution of National Fly Tying Competition
  1. Assist with the coordination and execution of National Rod Building Competition
  1. Assist with the coordination and execution of National Fly Casting Competition
  1. Assist with After Action Reports
  1. Assist with registration, coordination and execution of PHWFF presence at Fly fishing shows, conferences, fundraisers & promotional events
  1. Assist with travel coordination of headquarters staff, volunteers & participants
  1. Assist with coordination and execution of PHWFF volunteer training
  1. Other duties as assigned by CEO & COO

Qualification Requirements

This is an extraordinary opportunity for an individual with operations experience to grow and further develop a proven program that already made significant impact. The successful candidate will partner with the Chief Operations Officer and work collaboratively with a high-performance management team. Specific requirements include:

  1. Minimum Associates degree or 3+ years of relevant experience
  1. Excellence in organizational management with the ability to coach a senior-level staff to manage and develop high-performance teams and develop and implement program strategies
  1. Excellent project management skills
  1. Analytic and decisive decision maker with the ability to prioritize and communicate to staff key objectives and tactics necessary to achieve organizational goals
  1. Unwavering commitment to quality programs and data-driven operations management
  1. Strong written and verbal communication skills; a persuasive and passionate communicator with excellent public speaking skills
  1. Action-oriented, entrepreneurial, flexible, and innovative approach to grant management
  1. Passion, humility, integrity, positive attitude, mission-driven, and self-directed
  1. Information research skills
  1. Database management skills
  1. Strong organizational skills
  1. Ability to manage multiple projects and budgets
  1. Experience in organizational management
  1. Team player and works well with others
  1. Great people management skills
  1. Action-oriented, entrepreneurial, flexible and innovative approach to operational management
  1. Passionate about serving wounded and disabled military service members and veterans

Qualification Preferences

  1. Previous volunteer or participant experience with PHWFF
  1. Honorably discharged veteran from the U.S. Armed Forces

Evaluation

  1. The Assistant Operations Officer reports to the Chief Operations Officer
  1. The Chief Operations Officer prepares the Assistant Operations Officer’s performance evaluation
  1. The Assistant Operations Officer’s performance is evaluated annually based upon the completion of assigned requirements and duties

 

Approval and Review Dates

The Chief Executive Officer annually reviews all Project Healing Waters’ Job Descriptions.

Approval Date:  30 March 2017

Review Date:  1 January 2018

Todd S. Desgrosseilliers, Chief Executive Officer

To Apply:

Interested candidates should submit their resume and cover letter to:  resume@projecthealingwaters.org.  As multiple positions are advertised, please indicate in your cover letter the position in which you are applying.  Your resume should include relevant experience, educational background, and two to three references.  The closing date for receipt of applications is June 15, 2017. Thank you for your interest the Project Healing Waters Fly Fishing.

Assistant Program Officer

Assistant Program Officer
Job Description

Mission

Project Healing Waters Fly Fishing, Inc. is dedicated to the physical and emotional rehabilitation of disabled active military service personnel and disabled veterans through fly fishing and associated activities including education and outings.

Authority and Responsibility

Project Healing Waters’ Assistant Program Officer represents a full time position within Project Healing Waters Headquarters.  The Assistant Program Officer reports to the Chief Program Officer and serves as a key team member of the Board of Trustee’s Development Committee.  The Assistant Program Officer’s main responsibilities include grant writing, grant administration, and Contact Relationship Management (CRM) application management.

Grant Writing: Research, identify, and develop grant funding sources to support existing and planned programmatic activities as well as coordinate grant development, writing, and proposal submission to third-party entities.

  1. Identifies funding opportunities and new grantors to match PHWFF’s funding priorities using research tools
  1. Generates proposals and supporting documents to new and existing grantors
  1. Develops relationships with key leadership in organizations to solicit invitations to submit grant proposals
  1. Represents PHWFF at meetings with new and existing grantors providing relevant information about organization
  1. Cultivates existing relationships with public and private grant funders
  1. Serves as the liaison for all grant requests from PHWFF volunteer leadership to support local or regional programmatic activities
  1. Provides grant reports to Chief Program Officer

Grant Administration: Oversee the financial and record-keeping side of grants while working closely with PHWFF staff to ensure accurate financial reporting and procedural compliance on all grants.

  1. Analyzes award proposals and prepares required acceptance documentation
  1. Maintains proposal, award, and reporting records as well as deadlines in database system
  1. Prepares grantor required reports according to deadlines established by award/contract
  1. Analyzes and evaluates grant budgets with Controller over grant term to ensure compliance with terms of award and provides financial reporting
  1. Ensure PHWFF meets all grant application Strategic Plan objectives

Contact Relationship Management application:

  1. Serves as the primary administrator for the new grant management system through PHWFF’s CRM application
  2. Produces reports from CRM application
  3. Performs other duties as assigned

Requirements

  1. Exceptional written and verbal communication skills
  1. Experience with writing contracts, proposals, or grant applications
  1. Ability to work independently to conduct information research
  1. Contact Relationship Management (CRM) applications and database management skills.
  1. Strong organizational skills and ability to work as part of a widely distributed team
  1. Able to manage multiple projects and budgets
  1. Nonprofit leadership experience preferred

Qualifications

This is an extraordinary opportunity for an individual with grant management experience to grow and further develop a proven program that has already made significant impact. The successful candidate will partner with the Chief Program Officer and work collaboratively with a high-performance management team. Specific requirements include:

  1. Minimum Associates degree or 3+ years of relevant experience.
  1. Excellence in organizational management with the ability to coach a senior-level staff to manage and develop high-performance teams and develop and implement program strategies.
  1. Excellent project management skills.
  1. Analytic and decisive decision maker with the ability to prioritize and communicate to staff key objectives and tactics necessary to achieve organizational goals.
  1. Unwavering commitment to quality programs and data-driven grant management.
  1. Strong written and verbal communication skills; a persuasive and passionate communicator with excellent public speaking skills.
  1. Action-oriented, entrepreneurial, flexible, and innovative approach to grant management.
  1. Passion, humility, integrity, positive attitude, mission-driven, and self-directed.

General Duties

  1. The Assistant Program Officer is fully informed on organizational matters within their scope of responsibility and provides updates to the Chief Executive Officer as directed by the Chief Program Officer.
  1. The Assistant Program Officer must be creative and diplomatic under pressure with exceptional interpersonal and presentation skills.

Evaluation

  1. The Assistant Program Officer reports directly to the Chief Program Officer.
  1. The Chief Program Officer prepares the Assistant Program Officer’s performance evaluation.
  1. The Assistant Program Officer’s performance is evaluated annually based upon the performance of assigned requirements and duties.

Approval and Review Dates

The Chief Executive Officer annually reviews all Project Healing Waters’ Job Descriptions.

Approval Date:  30 March 2017

Review Date:  1 January 2018

Todd S. Desgrosseilliers, Chief Executive Officer

 

To Apply:

Interested candidates should submit their resume and cover letter to:  resume@projecthealingwaters.org.  As multiple positions are advertised, please indicate in your cover letter the position in which you are applying.  Your resume should include relevant experience, educational background, and two to three references.  The closing date for receipt of applications is June 15, 2017. Thank you for your interest the Project Healing Waters Fly Fishing.

Chief Administrative Officer

Chief Administrative Officer
Job Description

Mission

Project Healing Waters Fly Fishing, Inc. is dedicated to the physical and emotional rehabilitation of disabled active military service personnel and disabled veterans through fly fishing and associated activities including education and outings.

Authority and Responsibility

Project Healing Waters’ Chief Administrative Officer represents a full-time executive-level leadership and management position within the Project Healing Waters Headquarters organization.  The Chief Administrative Officer is not a member of Project Healing Waters Board of Trustees.  The Chief Administrative Officer reports to the Chief Executive Officer and serves as a key executive leadership team member and an active participant in making strategic decisions affecting the organization.  In partnership with the Chief Executive Officer, the Chief Administrative Officer is responsible for all aspects of Project Healing Waters’ administration.  In addition, the Chief Administrative Officer will:

  1. Provide administrative coordination for the Project Healing Waters’ senior management team.
  1. Serve as administrative liaison to Project Healing Waters’ partners.
  1. Keep Project Healing Waters’ Chief Executive Officer abreast of administrative strategy implementation and the challenges encountered during its execution.
  1. Support the Controller in developing, implementing, and managing the administrative aspects of the annual budget.
  1. Cultivate existing relationships with public and private funders.
  1. Ensure administrative initiatives are fully integrated with all other efforts across Project Healing Waters’ portfolio, as well as providing insight into developing and executing the strategic plan and the annual budget.
  1. The Chief Administrative Officer can recruit other volunteers to assist in the responsibilities outlined in this job description.

Requirements

Requirements of the Chief Administrative Officer include:

  • Organizational Administration, Leadership, and Management:
  1. Provide effective and inspiring leadership by being actively involved in administering services while developing a broad and deep knowledge of all regions and programs
  1. Identify opportunities for Project Healing Waters to leverage cross-program administrative strengths to take advantage of new opportunities and/or to address organizational challenges
  1. Develop and conduct administrative oversight and an annual review of all personnel policies
  1. Lead, coach, develop, and retain Project Healing Waters’ high-performance senior management team with an emphasis on developing capacity in strategic analysis and administrative planning and capturing programmatic measures of effectiveness.
  1. In coordination with the Chief Executive Officer and executive team, play a key role in the overall administration of the organization.
  1. Develop and maintain PHWFF policies and procedures.
  1. Promote and maintain a high level of administrative responsibility through the organization
  1. Coordinate, implement and analyze volunteer and participant data including administration of the Contact Relationship Management (CRM) system
  1. Ensure organizational compliance with state solicitation registration requirements
  1. Manage administrative paperwork for the organization including, but not limited to, insurance, registrations, records, contracts, background checks and policies
  1. Ensure organizational compliance with insurance to include: employees, directors and officers, liability, program, health, and partner organizations
  1. Manage all contracts
  1. Provide administrative support to all national events and competitions
  1. Provide administrative support to the Board of Trustees and manage all Board records
  1. Process all waivers
  1. Develop and prepare administrative reports as required
  • Program Volunteer Administration, Leadership, and Management
  1. Develop and conduct administrative oversight and an annual review of all volunteer policies
  1. Develop new volunteer policies as required
  1. Facilitate and guide volunteers in effective leadership of programmatic administration based on the organizational mission and strategic goals and objectives as defined in the Strategic Plan
  1. Ensure all staff, trustees, and volunteers complete background checks
  1. Maintain staff, trustee, and volunteer records
  1. Coordinate employee, volunteer, and participant travel
  1. Administer the awards and recognition program
  1. Provide administrative support to the Headquarters Staff and the Board of Trustees
  • Organizational External Relationship Development:
  1. Publicly represent Project Healing Waters with the media and external constituency groups including community, governmental, and private organizations and build excitement for Project Healing Waters’ mission, vision, and principles
  1. Provide administrative support to the Chief Development Officer in organizational fund development efforts including administrative management, promotion, and execution of national fundraisers and donor management
  1. Represent the organization on task forces, as well as speaking engagements, conference panels, and training events
  • Strategic Plan Implementation:
  1. Provide administrative leadership and input for all Strategic Plan implementation processes with the Chief Executive Officer and Staff
  1. Mentor, train, and coach volunteer leadership as they administer the Strategic Plan and program operations
  1. Develop and implement – with the Chief Operating Officer and the Chief Program Officer – a system for tracking and reporting on the progress to implement the Strategic Plan

Qualifications

This is an extraordinary opportunity for an individual with extensive nonprofit administrative management experience to grow and further develop a proven nonprofit organization that already made significant impact for the disabled veteran community. The successful candidate will partner with the Chief Executive Officer and work collaboratively with a high-performance management team. Specific requirements include:

  1. Minimum BS/BA degree with at least 5 years of experience and a track record in executive nonprofit administrative management and volunteer leadership
  1. Excellence in organizational management with the ability to coach a senior-level staff to manage and develop high-performance teams and develop and implement strategies
  1. Deep experience in nonprofit administration
  1. Track record of effectively leading a direct service organization with a complex array of programs with the ability to leverage strengths across program areas; excellent project management skills
  1. Analytic and decisive decision maker with the ability to prioritize and communicate to staff key objectives and tactics necessary to achieve organizational goals
  1. Ability to point to specific examples of having led organizational transformation projects and administrative development.
  1. Past experience managing human resources including personnel, compensation, insurance, and recruiting
  1. Unwavering commitment to quality programs and data-driven program evaluation
  1. Fundraising experience with the ability to engage a wide range of stakeholders and cultures
  1. Strong written and verbal communication skills; a persuasive and passionate communicator with excellent public speaking skills
  1. Action-oriented, entrepreneurial, flexible, and innovative approach to operational management
  1. Passion, humility, integrity, positive attitude, mission-driven, and self-directed

General Duties

  1. The Chief Administrative Officer is fully informed on organizational matters within their scope of responsibility and provides updates to the Chief Executive Officer, Chairman, and the Board of Trustees during scheduled Board meetings as directed by the Chief Executive Officer.
  1. The Chief Administrative Officer must be creative and diplomatic under pressure with exceptional interpersonal and presentation skills.
  1. The Chief Administrative Officer must possess an advanced knowledge and understanding of the administration for a nonprofit organization as well as administration for programmatic networking platforms and programmatic monitoring suite suppliers.
  1. The Chief Administrative Officer must possess experience of administrative business and strategy development with the ability to build and leverage a strong network of peers and partners.

Evaluation

  1. The Chief Administrative Officer reports directly to the Chief Executive Officer.
  1. The Chief Executive Officer prepares the Chief Administrative Officer’s performance evaluation.
  1. The Chief Administrative Officer’s performance is evaluated annually based upon the performance of assigned requirements and duties.

Approval and Review Dates

The Chief Executive Officer annually reviews all Project Healing Waters’ Job Descriptions.

Approval Date:  30 March 2017

Review Date:  1 January 2018

Todd S. Desgrosseilliers, Chief Executive Officer

To Apply:

Interested candidates should submit their resume and cover letter to:  resume@projecthealingwaters.org.  As multiple positions are advertised, please indicate in your cover letter the position in which you are applying.  Your resume should include relevant experience, educational background, and two to three references.  The closing date for receipt of applications is June 15, 2017. Thank you for your interest the Project Healing Waters Fly Fishing.

Temporary Position Administrator and Data Manager

Temporary Position
Administrator and Data Manager Job Description

Estimated Dates of Employment:
July 31, 2017 through November 20, 2017

Mission

Project Healing Waters Fly Fishing, Inc. (PHWFF) is dedicated to the physical and emotional rehabilitation of disabled active military service personnel and disabled veterans through fly fishing and associated activities including education and outings.

Authority and Responsibility

Project Healing Waters’ Administration and Data Manager represents a full-time management position within the Project Healing Waters Headquarters organization.  The Administration and Data Manager reports to the Chief Executive Officer.  In addition, the Administration and Data Manager will:

  1. Provide administrative coordination for the Project Healing Waters’ senior management team
  1. Serve as administrative liaison to Project Healing Waters’ partners
  1. Keep Project Healing Waters’ Chief Executive Officer abreast of administrative programmatic strategy implementation and the challenges encountered during its execution.
  1. Cultivate existing relationships with public and private funders.
  1. Ensure programmatic initiatives are fully integrated with all other efforts across Project Healing Waters’ portfolio, as well as providing insight into developing and executing the programmatic plan and budget.
  1. The Administration and Data Manager can recruit other volunteers to assist in the responsibilities outlined in this job description.

 Requirements

Requirements of the Administration and Data Manager include:

  • Administrative Management:

     1. Participate in the preparation and review of the annual programmatic                   budget

  1. Promote and maintain a high level of fiscal responsibility through the organization
  1. Work closely with the Controller, Chief Program Officer, and Chief Operating Officer provide administrative support to program operations
  1. Initiate all background checks on Trustees, Staff, and Volunteer Leadership
  1. Complete daily bank deposits and accounting classifications
  1. Print and send tax deduction letters to individual donors, event sponsors, and others as required
  1. Assisting programs with questions or administrative requests
  1. Complete and Submit State Solicitation Registration for those States that require it
  1. Complete and Submit State Tax Exemption Requests
  1. Assist in other administrative tasks
  1. Mail reimbursement checks according to existing policy
  1. Assist administrative reconciliation for events
  1. Conduct monthly reconciliation with the Controller
  1. Provide administrative support for fundraising events
  1. Serve as GuideStar Administrator
  • Data Management
  1. Collect programmatic data through administrative reports
  1. Enter donor data into donor perfect for all monetary donations and In-Kind donations
  1. Provide assistance to retrieve reports, donor information, or other types on data upon request
  1. Manage all Reports
  • Organizational External Relationship Development:

    1. Manage and cultivate existing relationships with funders to secure and                expand recurring revenue streams

  1. Publicly represent Project Healing Waters with the media and external constituency groups including community, governmental, and private organizations and build excitement for Project Healing Waters’ mission, vision, and principles
  1. Represent the organization on the committee and task forces, as well as speaking engagements, conference panels, and training events
  • Strategic Plan Implementation:

     1. Provide input for all 2017-2020 Strategic Plan implementation processes            with the Chief Executive Officer and Staff

  1. Assist developing and implementing – with the Chief Operating Officer – a system for tracking and reporting on the progress to implement the 2017-2020 Strategic Plan

To Apply:

Interested candidates should submit their resume and cover letter to:  resume@projecthealingwaters.org.  As multiple positions are advertised, please indicate in your cover letter the position in which you are applying.  Your resume should include relevant experience, educational background, and two to three references.  The closing date for receipt of applications is June 15, 2017. Thank you for your interest the Project Healing Waters Fly Fishing.